Use Comment Boxes in Microsoft Word - Turn Track Changes on and off
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Microsoft word 2013 show comments in balloons free. Displaying Document Comments
Word distinguishes among the different users according to the User Information tab. Usually, your name is automatically entered when the Word application is installed on your computer. To confirm that the information provided there is correct, follow these steps:.
If you have chosen the Web Layout or Print Layout view from the View menu, added text will be underscored and in a unique color. Deleted text will be indicated by a small arrow and a broken line that leads to a balloon containing the text that has been deleted. Below is an example of what deleted text looks like in the Web Layout or Print Layout view. Another way to display the marked up text is to use the Show menu that appears on the Reviewing toolbar.
By clicking on Show, you can choose to display comments, insertions and deletions, and formatting. Again, this feature allows you to control which types of changes you want to view. Another way to view your markup changes is to click on View and select Markup. This technique also allows you to display balloons and underscoring.
If you have received a document from someone else and want to make annotations or review comments within the document that do not change the text, you can add in review comments. Review comments can appear in one of two ways, depending on the layout view you have chosen.
As with the revision marks, Word uses a different color for each user to distinguish among their comments. When the user scrolls over the comment balloon, a ScreenTip appears that contains the commenter's name and the date and time the comment was made, just as occurs when tracking changes in a document.
You can also see all the changes made to the document in one long list by activating the Reviewing pane. This feature can be activated by clicking on the Reviewing Pane icon on the Reviewing toolbar. If you wish, you can insert a voice comment as a sound object with the document.
This type of comment cannot be created without a sound card and microphone. To do this, click on the arrow to the right of the Insert Comment icon. From the dropdown menu, choose Voice Comment. A Sound object box will appear. Click on the red dot to begin recording your voice comment. Multiple comments can be added for the same text. Highlight the text again and the colored brackets still appear. Click on New Comment and repeat the steps for adding a review comment. Another balloon with additional comments will branch off from the same text.
You can choose to accept or reject changes or you can delete comments made by your peer editor or instructor. To do this, you must first ensure that you are able to view the comments and marked up changes. To view all changes and comments from the View menu, click on Markup. You can then review each item separately, accept all changes at once, or delete comments and reject changes all at once. To review each item in sequence, click on the Next icon. This action will highlight the next change or comment.
At this point, you can reject or accept a change or delete a comment. To accept each change individually, click on the small down arrow that indicates where a change has been made. Clicking on the down arrow will cause the dashed line that displays the type of change made to become solid and bold. To accept the change, click on the Accept Change icon.
This action incorporates the change into the document; it is no longer a marked change. To reject each change individually, click on the change as described above. This step will delete the change and revert that particular bit of text to the original version. This step will delete the comment and it will no longer appear in the document.
If you prefer, you can also print the review comments with the document. To do this, make sure that you have chosen Print Layout from the View menu. Make sure the comments and track changes are displaying in the format that you want them to display in your printed document. On the file menu, click Print.
Under the Print what list, choose Document showing markup, then click OK. This procedure will ensure that the document prints any tracked changes or comments in your document. If you have begun to make changes to a document and forgot to prepare it to track your changes, you can still record the changes that you made using the Compare and Merge Documents command.
Or, if a reviewer working on your document has edited it without tracking the changes, you can compare the edited document with your original to see what changes were made. Academic Programs Find a Course. Online Course Login. Conventions for Tutorial Some of the steps included here require the use of the menu bar. To add the Reviewing toolbar: Click on the View menu. Choose the Toolbar submenu. Click on Reviewing. The Reviewing toolbar should appear, as shown below.
Note: The directions in this tutorial are intended for the PC only. If you are a student who is creating a document for others to review, you need to know how to begin your document. If you are an instructor or peer reviewer working with an existing document, you need to know how to track changes while you edit and add review comments.
If you are a student or author who will decide the final outcome of a document, you need to know how to accept or reject changes and delete comments. If you are a student or author who must work with multiple versions of the same document, you need to know how to compare and merge documents.
In Word show comments and the markup area appears on the right side of the page. The markup area appears whenever a document features comments, but its appearance is controlled by settings on the "Review" tab. To hide the markup area, click the "Review" tab.
In the Tracking group, click the "Display for Review" button, shown here. To view comments in Word, irrespective of which view is picked, open the Reviewing Pane.
Click on the Review tab, and then the Tracking group. Then click on the Reviewing Pane button. You can choose either the vertical or horizontal display to open the Reviewing Pane and view comments in Word The use of PDF formats helps professionals to edit, share, collaborate and ensure the security of the content among other documents. It is almost impossible to avoid using it if you work in an office. The advantages of using PDF over word include the following :.
Besides, it is cost effective and for this reason, it is the perfect Acrobat Alternative. It has a lot of top notch features like the ones seen below.
The comments list is found in the right side of the document. The Comments list shows all the comments in a PDF, and provides a toolbar which has common options like filtering, sorting, and others that are needed for comments.
To view all comments in PDF, just click on the "Comment" icon on the left pane and all the comments will be shown. If you want to delete any of the comments, just click the comment on the page or on the left pane to select it, then press the "Delete" key to delete the comment.
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